Document Management System

Content

1. About Document Management System.
2. How to use Document Management System.
3. Customer Registration.
4. Document Transaction steps and flow diagram.
5. Document Transaction Generation.
6. Document Forward/Revoke/Authorize/Reject.
7. Invalid Document.
8. Email Notification and Alerts.
9. User Reports.

Document Management System

A document management system (DMS) is a computer system (or set of computer programs) used to track and store electronic documents and/or images of paper documents. Document management systems are becoming more important as it becomes increasingly obvious that the paperless office is an ideal that may never be achieved. Instead, document management systems strive to create systems that can handle paper and electronic documents together.

Document management system handles documents in such a way that information can be created, shared, organized and stored efficiently and appropriately. The focus of document management system is on the organization and storage of documents. Documents are stored in an organized and secure way and allow documents to be found easily. There is a move within large organizations to use document management software to help them do this. This system is designed to make handling electronic files more efficient and effective way.

Document Management system enables the automatic routing of documents to the user responsible for working on them. Enterprises can rely on documents to be processed efficiently through a step-by-step process and there is no risk that they can be lost or overlooked. Workflow can be defined for the document processing and ensures that documents are forwarded to the appropriate user automatically at specified times, alerting the user of the necessity to process them through emails. This system ensures the smooth flow of documents through the enterprise.

In any enterprise it is vital that the security of electronic documents is appropriately managed. Document Management system ensure that access to the system is restricted only to those with the correct access permissions, both to ensure the integrity of data and to reduce the number of documents presented to the user only to those documents that are relevant to his or her role.

Document Transaction Steps and flow diagram

1. Document Entry.
2. Document Forward.
3. Document Review.
4. Document Authorize.
5. Document Reject

Technical Details

1. Full Open Source Implementation
2. ZK
3. JDK 1.6
4. Spring Web Application Development Framework
5. Apache Tomcat v6/ Jetty
6. MySql
7. Rsync
8. Jasper Reports
9. Linux/Fedora
10. Enterprise Eclipse Platform for Software Development

Core Features

1. Web Based Application
2. Role Based Menu Access Control
3. User Access Control
4. User File Management
5. Auto Email Notification
6. Reports on Portable Document Format(PDF)
7. Version Control
8. Security/Access Control
9. Support Multiple File Types
10. Reports/Metrics
11. Backup/Recovery